ENLIGHT2018

Planning details for the 2018 ENLIGHT meeting and training day, hosted by UCL.

To-Do List

Chairs

• Ask Manchester/Christie what topics they would like to contribute: GR.
• Find out whether Ran Mackay would be willing to be an agent provocateur for one of the panel discussions: GR.
• Ask vendors what sponsorship they are willing to provide and what they want in return: RA.
• Discuss site visit with UCLH/Bouygues: RA.
• Arrange discussion session topics and speakers: RA, GR.
• Formal invitation letter (save the date letter without details, plus specific invitation to speakers): GR.
• Arrange monthly meetings with Local Organisers: GR, SJ.
• Finalise timetable for all 3 days by mid-November: All. — ✓
• Arrange catering: SJ, Mohini Nair. — Mohini confirms this needs to be done closer to the time so we know numbers and dietary requirements.

Local Organiser Tasks

• Can we use the British Museum for reception on Monday 25^th?
• Find suitable location for formal dinner on Tuesday 26^th:
  • British Museum.
  • Thames riverboat.
  • Indian restaurant: Brick Lane, Tayyabs.
• Accommodation for delegates.
• Travel for delegates.
• Find out what local organisation necessary for previous conferences.

• Local point of contact: TBA...
• Industry contact: Richard Amos
• Evening entertainment: Megan Wilson
• Room bookings: Mohini Nair
• Hotel booking: Anastasia Basharina-Freshville
• Website information: Laurent Kelleter
• Oyster cards: TBA...

Completed

• Email Manjit Dosanjh/Cai Grau about meeting dates to confirm: SJ. — ✓
• Book Cruciform Building Lecture Theatre for all 4 days: SJ. — ✓ — Mohini Nair has booked Cruciform LT for 3 days, 4 cluster rooms for Monday, will book other LT for EPTN meeting.
• Identify Local Organising Committee: SJ, GR. — ✓
• Find out if we can publish contributed papers in peer-reviewed journal special edition: SJ. — ✓ (Manjit Dosanjh prefers not to publish in a journal).
• Put together web page (use HEP website) including Indico page: SJ. — ✓ — Indico page already created by CERN: they want to host the pages. We won't have edit rights.
• Check how much funding is available from CERN and Manjit Dosanjh: SJ. — ✓ — Manjit Dosanjh suggests total cost of €20–30k split 50/50 with CERN, so €15k from CERN.
• Check with Manjit Dosanjh about poster session and prizes: SJ. — ✓ — Manjit Dosanjh confirmed 23/01/18 that 1 hour session required for Wednesday afternoon for 4 talks for poster prize winners, but no actual prize. Need to organise poster boards.
• Should industrial sponsors fund lunches and evening reception? — ENLIGHT committee preferred minimal sponsorship (we are not PTCOG).
• Put together detailed list of speakers and topics for each session by 28/07/17: All. — Sessions confirmed by ENLIGHT committee.

Provisional Dates: Monday 25^th–Thursday 28^th June 2018

Training Day

Monday 25^th

ENLIGHT Meeting

Tuesday 26^th–Wednesday 27^th

EPTN Meeting

Thursday 28^th

UCLH PBT Site Visit

During ENLIGHT Meeting on Wednesday?

Local Organising Committee

Chairs

Richard Amos, Simon Jolly, Gary Royle.

Local Support

Kate Ricketts, Stacey Holloway, Laurent Kelleter, Anastasia Basharina-Freshville, Megan Wilson, Mohini Nair

Training Day

Clinical Proton Delivery: How to design a PBT centre

Organiser: Kate Ricketts, Stacey Holloway.

Monday 25^th June, 09.30–18.00

Location: Cruciform Lecture Theatre

• Commercial vendors: Varian (TPS software and equipment hardware), IBA (imaging hardware and single room solution)

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• Procurement process (if time): Richard Amos
• UCLH build including BIM modelling: Tahir Ahmed, Paulina Zakrzewska, Bouygues (30 mins?).
• Imaging solutions - Antje Knöpfe? (45 mins)
• Clinical implementation: NEED A SPEAKER (45 mins?).
• Proton Treatment Planning System: Uwe Oelfke, Antje Knopfe (45 mins?).
• Monte Carlo simulations, including shielding, planning verification and pre-commissioning: Frank Verhagen, Joao Seco (30 mins?).
• Commissioning a PBT centre: Håkan Nyström (45 mins?).
• Heidelberg facility design - heavy ion (?30 mins)

3 Practical Sessions:

• Treatment Planning / image registration - Varian
• Clinical Trials - CTRAD breakout sessions
• Patient Selection and Throughput - Christie

To do:

• Stacey email Antje, Varian, CTRAD
• Kate email IBA. To confirm size of cluster rooms
• Richard email Hakan Nystrom and confirm who will deliver Clinical Implementation
• Mohini: book lecture theatre and cluster rooms. — ✓ — Mohini Nair has booked Christopher Ingold Building G20, Cruciform Building B1.15A, Foster Court B29 and Gordon Street (25) 105 Public Clusters for 12.00–16.00 for Monday 25th.

5 hours of talks, 1 hour for lunch, 3 hours of practical sessions (2 sessions of 90 minutes plus break in between).

ENLIGHT Meeting

Tuesday 26^th–Wednesday 27^th June, 09.00–18.00

Location: Cruciform Lecture Theatre

Schedule

Each session approx. 2 hours with a 1 hour discussion session scheduled for before lunch.

Tuesday 26th

09:00-09:30	—	Welcome
09:30–11:00	—	Imaging Session
11:00–11.30	—	Coffee
11:30–12:30	—	Dosimetry Session pt.1
12:30–14:30	—	Lunch / Site Visits
14:30–15:30	—	Dosimetry Session pt.2
15:30–16:00	—	Coffee
16:00–18:00	—	Patient Selection Session

Wednesday 27th

09:00–11:00	—	Light Ions Session (including Treatment possibilities and limitations with fixed beamlines)
11:00–11:30	—	Coffee
11:30–12:30	—	Immunobiology Session pt.1
12:30–13:30	—	Lunch
13:30–14:30	—	Immunobiology Session pt.2
14:30–15:30	—	Poster prize winners session.
15:30–16:00	—	Coffee
16:00–17:30	—	Paediatrics Session
17:30–18:00	—	ENLIGHT 2019 Announcement and Close

Tuesday 26th June

Location: Cruciform Lecture Theatre

09:00–09:30: Welcome

Organiser: GR

09:30–11:00: Imaging

Organiser: GR

• Chair: David Hawkes
• Jamie McClelland
• Tracy Underwood
• Stacey Holloway
• Hugo Bouchard
• Xiao Ming (MGH)
• Phil Evans

11.30–12.30: Dosimetry Session 1

Organiser: SJ

• Chair: Gary Royle
• Hugo Palmans
• Simon Jolly
• NPL (Russell Thomas/Giuseppe Schettino/Ana Lourenco)
• Brunel
• PRaVDA (Phil Allport/Tony Price/not Nigel Allinson...)
• Liverpool LHCb VELO+Clatterbridge (Carsten Welsch/Jacinta Yap)
• STFC/RAL

16:00–18:00: Patient Selection

Organiser: RA

• Chair: Ed Smith
• Adrian Crellin
• Andrzej Kacperek
• Holland
• Karen Kirkby (MALTHUS)

Wednesday 27th June

Location: Cruciform Lecture Theatre

09:00–11:00: Ion Beam Radiotherapy (including Treatment possibilities and limitations with fixed beamlines)

Organiser: SJ

• Chair: Stuart Green?
• CNAO (Marco Pullia?)
• Heidelberg
• MedAustron
• Japan
• Radhe Mohan
• Lanzhou

11:30–12:30: Immunobiology Session 1

Organiser: GR.

• Chair: Rikky Sharma — if Rikky chairs he can sill get someone from his group to speak.
• Klaus Trott
• Bleddyn Jones
• Kevin Prise
• Marco Durante
• James Welch

16:00–17:30: Paediatric Session

Organiser: RA

• Chair: Mark Gaze
• Beate Timmerman/Germany
• Ed Smith
• Yen-Ch'ing Chang
• Anita Mahajan
• Case studies
• Jonathan Farr
• Tsukuba/Japan

17:30–18:00: ENLIGHT 2019 Announcement and Close

Organiser: SJ

EPTN Meeting

Location: AV Hill Lecture Theatre

Thursday 28^th June, 10:00–16:30