ENLIGHT2018: Difference between revisions

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| 14:30–15:30
| 14:30–15:30
| —
| —
| Panel Discussion (“What can we treat with fixed beams?”) / Poster prize winners session.
| Poster prize winners session.
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| 15.30–16.00
| 15.30–16.00
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==== 13.30–14.30: Patient Selection Session 2 ====
==== 13.30–14.30: Patient Selection Session 2 ====


==== 14.30–15.30: Panel Discussion OR Poster Prize Winners Session ====
Include panel discussion topic?  '''Treatment possibilities and limitations with fixed beamlines'''


'''Treatment possibilities and limitations with fixed beamlines'''
==== 14.30–15.30: Poster Prize Winners Session ====


==== 15.30–16.00: Coffee ====
==== 15.30–16.00: Coffee ====

Revision as of 16:28, 24 January 2018

Planning details for the 2018 ENLIGHT meeting and training day, hosted by UCL.

To-Do List

Chairs

  • Ask Manchester/Christie what topics they would like to contribute: GR.
  • Find out whether Ran Mackay would be willing to be an agent provocateur for one of the panel discussions: GR.
  • Discuss site visit with UCLH/Bouygues: RA.
  • Arrange discussion session topics and speakers: RA, GR.
  • Formal invitation letter (save the date letter without details, plus specific invitation to speakers): GR.
  • Arrange monthly meetings with Local Organisers: GR, SJ.
  • Finalise timetable for all 3 days by mid-November: All. — ✓
  • Arrange catering: SJ, Mohini Nair. — Mohini confirms this needs to be done closer to the time so we know numbers and dietary requirements.

Local Organiser Tasks

  • Can we use the British Museum for reception on Monday 25th?
  • Find suitable location for formal dinner on Tuesday 26th:
    • British Museum.
    • Thames riverboat.
    • Indian restaurant: Brick Lane, Tayyabs.
  • Accommodation for delegates.
  • Travel for delegates.
  • Find out what local organisation necessary for previous conferences.
  • Local point of contact: TBA...
  • Industry contact: Richard Amos
  • Evening entertainment: Megan Wilson
  • Room bookings: Mohini Nair
  • Hotel booking: Anastasia Basharina-Freshville
  • Website information: Laurent Kelleter
  • Oyster cards: TBA...

Completed

  • Email Manjit Dosanjh/Cai Grau about meeting dates to confirm: SJ. — ✓
  • Book Cruciform Building Lecture Theatre for all 4 days: SJ. — ✓ — Mohini Nair has booked Cruciform LT for 3 days, 4 cluster rooms for Monday, will book other LT for EPTN meeting.
  • Identify Local Organising Committee: SJ, GR. — ✓
  • Find out if we can publish contributed papers in peer-reviewed journal special edition: SJ. — ✓ (Manjit Dosanjh prefers not to publish in a journal).
  • Put together web page (use HEP website) including Indico page: SJ. — ✓ — Indico page already created by CERN: they want to host the pages. We won't have edit rights.
  • Check how much funding is available from CERN and Manjit Dosanjh: SJ. — ✓ — Manjit Dosanjh suggests total cost of €20–30k split 50/50 with CERN, so €15k from CERN.
  • Check with Manjit Dosanjh about poster session and prizes: SJ. — ✓ — Manjit Dosanjh confirmed 23/01/18 that 1 hour session required for Wednesday afternoon for 4 talks for poster prize winners, but no actual prize. Need to organise poster boards.
  • Should industrial sponsors fund lunches and evening reception? — ENLIGHT committee preferred minimal sponsorship (we are not PTCOG).
  • Put together detailed list of speakers and topics for each session by 28/07/17: All. — Sessions confirmed by ENLIGHT committee.

Provisional Dates: Monday 25th–Thursday 28th June 2018

Training Day
Monday 25th
ENLIGHT Meeting
Tuesday 26th–Wednesday 27th
EPTN Meeting
Thursday 28th
UCLH PBT Site Visit
During ENLIGHT Meeting on Wednesday?

Local Organising Committee

Chairs

Richard Amos, Simon Jolly, Gary Royle.

Local Support

Kate Ricketts, Stacey Holloway, Laurent Kelleter, Anastasia Basharina-Freshville, Megan Wilson, Mohini Nair

Training Day

Clinical Proton Delivery: How to design a PBT centre

Organiser: Kate Ricketts, Stacey Holloway.

Monday 25th June, 09.30–18.00

  • Commercial vendors: Varian (TPS software and equipment hardware), IBA (imaging hardware and single room solution)
  • Procurement process (if time): Richard Amos
  • UCLH build including BIM modelling: Tahir Ahmed, Paulina Zakrzewska, Bouygues (30 mins?).
  • Imaging solutions - Antje Knöpfe? (45 mins)
  • Clinical implementation: NEED A SPEAKER (45 mins?).
  • Proton Treatment Planning System: Uwe Oelfke, Antje Knopfe (45 mins?).
  • Monte Carlo simulations, including shielding, planning verification and pre-commissioning: Frank Verhagen, Joao Seco (30 mins?).
  • Commissioning a PBT centre: Håkan Nyström (45 mins?).
  • Heidelberg facility design - heavy ion (?30 mins)

3 Practical Sessions:

  • Treatment Planning / image registration - Varian
  • Clinical Trials - CTRAD breakout sessions
  • Patient Selection and Throughput - Christie

To do:

  • Stacey email Antje, Varian, CTRAD
  • Kate email IBA. To confirm size of cluster rooms
  • Richard email Hakan Nystrom and confirm who will deliver Clinical Implementation
  • Mohini: book lecture theatre and cluster rooms. — ✓ — Mohini Nair has booked Christopher Ingold Building G20, Cruciform Building B1.15A, Foster Court B29 and Gordon Street (25) 105 Public Clusters for 12.00–16.00 for Monday 25th.

5 hours of talks, 1 hour for lunch, 3 hours of practical sessions (2 sessions of 90 minutes plus break in between).

ENLIGHT Meeting

Tuesday 26th–Wednesday 27th June, 09.00–18.00

Schedule

Each session approx. 2 hours with a 1 hour discussion session scheduled for before lunch.

Tuesday 26th

09:00–11:00 — Welcome and Imaging Session
11:00–11.30 — Coffee
11:30–12:30 — Dosimetry Session pt.1
12:30–14:30 — Lunch / Site Visits
14:30–15:30 — Dosimetry Session pt.2
15.30–16.00 — Coffee
16.00–18.00 — Light Ions Session

Wednesday 27th

09:00–11:00 — Immunobiology Session
11:00–11.30 — Coffee
11:30–12:30 — Patient Selection Session pt.1
12:30–13:30 — Lunch
13:30–14:30 — Patient Selection Session pt.2
14:30–15:30 — Poster prize winners session.
15.30–16.00 — Coffee
16.00–18.00 — Paediatrics Session and Close

Tuesday 26th June

09.00–11.00: Welcome and Imaging

Organiser: GR

  • Chair: David Hawkes
  • Jamie McClelland
  • Tracy Underwood
  • Stacey Holloway
  • Hugo Bouchard
  • Xiao Ming (MGH)
  • Phil Evans

11.00–11.30: Coffee

11.30–12.30: Dosimetry Session 1

Organiser: SJ

  • Chair: Gary Royle
  • Hugo Palmans
  • Simon Jolly
  • NPL (Russell Thomas/Giuseppe Schettino/Ana Lourenco)
  • Brunel
  • PRaVDA (Phil Allport/Tony Price/not Nigel Allinson...)
  • Liverpool LHCb VELO+Clatterbridge (Carsten Welsch/Jacinta Yap)
  • STFC/RAL

12.30–14.30: Lunch and Visits to UCLH PBT Site

14.30–15.30: Dosimetry Session 2

15.30–16.00: Coffee

16.00–18.00: Ion Beam Radiotherapy

Organiser: SJ

  • Chair: Stuart Green?
  • CNAO (Marco Pullia?)
  • Heidelberg
  • MedAustron
  • Japan
  • Radhe Mohan
  • Lanzhou

Wednesday 27th June

09.00–11.00: Immunobiology

Organiser: GR.

  • Chair: Rikky Sharma — if Rikky chairs he can sill get someone from his group to speak.
  • Klaus Trott
  • Bleddyn Jones
  • Kevin Prise
  • Marco Durante
  • James Welch

11.00–11.30: Coffee

11.30–12.30: Patient Selection Session 1

Organiser: RA

  • Chair: Ed Smith
  • Adrian Crellin
  • Andrzej Kacperek
  • Holland
  • Karen Kirkby (MALTHUS)

12.30–13.30: Lunch

13.30–14.30: Patient Selection Session 2

Include panel discussion topic? Treatment possibilities and limitations with fixed beamlines

14.30–15.30: Poster Prize Winners Session

15.30–16.00: Coffee

16.00–18.00: Paediatric Session and Close

Organiser: RA

  • Chair: Mark Gaze
  • Beate Timmerman/Germany
  • Ed Smith
  • Yen-Ch'ing Chang
  • Anita Mahajan
  • Case studies
  • Jonathan Farr
  • Tsukuba/Japan

EPTN Meeting

Thursday 28th June, 10.00–16.30

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